Logistics & Administrative Assistant Okotoks, AB | Full-time | On-site Position Overview Our client, a growing and well-established distribution company operating in a regulated environment, is currently seeking a Logistics & Administrative Assistant to support one of their Managers. This role is key to ensuring the smooth day-to-day coordination of warehouse, logistics, and administrative activities, particularly during a period of significant growth and expansion. Working closely with the Operations Manager and cross-functional teams, this person will play a central role in maintaining operational efficiency, supporting inventory and logistics processes, and ensuring compliance with internal procedures and regulatory requirements. Key Responsibilities Provide day-to-day administrative support to the Operations Manager, including email coordination, reporting, documentation, and workflow follow-ups Act as a central point of coordination between warehouse, sales, and logistics teams to ensure smooth operations Manage inventory tracking, data entry, and order processing to ensure accuracy and proper documentation Support stock control activities, including reconciliations, cycle counts, and discrepancy management Coordinate inbound and outbound shipments (5–7 per week), track deliveries, and resolve any issues with carriers Ensure all shipping documentation is complete and that orders are processed and dispatched efficiently Maintain accurate records and support compliance requirements within a structured, regulated environment Qualifications & Experience Strong organizational and administrative skills Excellent written and verbal communication skills in English High attention to detail and ability to work in a structured environment Ability to handle sensitive and confidential information with discretion Experience in logistics, warehouse operations, or inventory management Experience working in a regulated or compliance-driven environment Technical Skills Strong proficiency in Microsoft Excel (e.g., pivot tables, data tracking, basic analysis) Experience with ERP systems (e.g., SAGE 300) and inventory management tools Work Environment & Culture Full-time, on-site role based in Okotoks Collaborative, team-oriented and family-like culture Close interaction with warehouse staff, leadership, and external partners Fast-paced environment supported by strong teamwork and mutual support Compensation & Benefits Base Annual Salary: $55 000 - $60 000 Vacation: 2 weeks + 6 paid sick days Benefits: Health spending account budget