Company: XMC Sponsorship & Experiential Marketing Agency Team: Staffing Solutions Type: Full Time Salary Range: $45,000 - $50,000 Location: Toronto/GTA - Hybrid Role (Minimum 3 days/week in office) Company Overview XMC is an award winning Canadian based marketing agency that believes Experience is Everything. This belief informs our strategic approach for creating organic moments and delivering consumer engagements that capture interest and drive memorable campaigns. Our data first thinking allows us to integrate the consumer experience through multiple channels including Sponsorship, Experiential Marketing™, and media that deliver beyond expectations for brands. Role Overview XMC is seeking a highly organized and energetic Bilingual (English/French) Staffing Coordinator to support the execution and growth of our Staffing Solutions business, with a focus on the Quebec market and alcohol beverage portfolio. Working closely with internal teams, this role is responsible for recruiting top talent, fulfilling staffing requests, coordinating schedules, and supporting seamless program execution across multiple markets. The Staffing Coordinator will manage real‑time staffing logistics, track attendance, and maintain accurate records across systems, while ensuring programs are fully staffed, on time, and on budget. This role also supports onboarding, training, and payroll administration, and requires strong communication skills to effectively engage French‑speaking staff and partners. Experience or interest in alcohol beverage programs is an asset, along with an understanding of the fast‑paced, high‑volume nature of experiential marketing. The ideal candidate is detail‑oriented, adaptable, and solutions‑focused, with the ability to manage multiple priorities and deliver consistently high‑quality results in a dynamic environment. Core Responsibilities Support the XMC Staffing Solutions (XSS) business unit across all projects Contribute to the on‑time, on‑budget delivery of client programs, including daily/weekly planning, execution and reporting Lead targeted recruitment and staff retention efforts in both English and French Accurately track and manage staff check‑ins/outs during live event programming Support the development and implementation of external staffing policies and procedures Maintain accurate and up‑to‑date staffing rosters (contact lists, employee profiles, etc.) Recruitment and Program Management Host candidate interviews, orientations, and training sessions Attend college and university career fairs to source talent Secure coverage for vacant shifts and last‑minute changes Coordinate staffing to meet program and client requirements Monitor attendance during trainings and live activations Manage and monitor WhatsApp groups for real‑time communication Build and maintain schedules for rotating staff Payroll Maintain accurate systems for tracking staff hours across multiple shifts Input, review, and approve staff timesheets and expenses Upload and organize payroll documentation in designated systems Add staff to Dayforce and ensure data fidelity Work within Ceridian payroll systems and/or ATS platforms Culture & Team Contribution Contribute to a positive team environment through collaboration, support and idea sharing Demonstrate a strong work ethic and commitment to exceeding expectations Maintain flexibility, including willingness to work irregular hours Exhibit strong problem‑solving skills and accountability Lead by example with integrity and professionalism Ideal Candidate Bilingual (English/French), confident, and capable of leading teams across multiple regions, including Quebec Thrives under pressure and demonstrates resilience in fast‑paced environments Strong communicator with excellent interpersonal skills Highly organized, reliable, and results‑driven Solutions‑oriented with strong problem‑solving abilities Comfortable managing multiple priorities, deadlines, and market‑specific needs Well‑connected within the Brand Ambassador / field staffing community is an asset Proficient in Microsoft Office and social media tools Education and Experience Post‑secondary education in Business, Marketing, HR, or a related field Minimum 2 years’ experience in high‑volume recruitment or staffing Experience in experiential marketing, event operations, or field marketing is an asset Familiarity with Ceridian (Dayforce) payroll systems and/or ATS platforms Experience in recruitment, scheduling, and deployment of field staff Background in promotions, retail, hospitality, or customer service is an asset 2+ years of leadership or team management experience (managing 5+ staff) preferred Requirements Must be legally eligible to work in Canada Bilingual fluency in English and French (spoken & written) required to support Quebec market Full G driver’s license with a clean driver’s abstract (access to a vehicle considered an asset) Access to a cell phone with data/Wi‑Fi capabilities required Availability to travel between markets and work evenings/weekends as required Why Work With Us Lead and support high‑performing teams across exciting brands and dynamic campaigns Competitive salary with opportunities for growth and performance‑based incentives Gain hands‑on experience in experiential marketing, staffing and field operations Work alongside a collaborative, supportive, and professional leadership team XMC's Values X-Factor Excellence: We aspire to work with people who treat others with empathy and respect, champion positive candor, and foster resilience to bounce back from challenges with a positive mindset. Trust & Credibility: We take ownership of our actions, pursue excellence through high standards, and build trust by establishing a foundation of reliability and credibility. Culture Creators: We approach challenges fearlessly through a “can‑do” approach that earns us the respect of clients. We instill confidence through exemplary leadership, celebrate achievements as a united team and nurture an environment that promotes continuous development for sustained growth. Harmonious Collaborators: Seamless collaboration allows our teams to achieve our shared goals, encourage curiosity, and foster an open exchange of ideas and perspectives that drive innovation and client success. #J-18808-Ljbffr