Job Summary Provide administrative support to the Human Resources department through communication of policies and procedures and updating the HR systems accurately for the duration of covering a 12‑month Maternity Leave. Required Qualifications College diploma or University degree in a Human Resources Management or a related field Minimum 2 years related work experience Related experience in an Unionized environment is an asset Excellent English Communication Skills (oral and written) Fluent in Microsoft Office (Word, Excel, Outlook, PowerPoint) Knowledge in computer software for windows Must have knowledge and understanding of OHSA and WSIB rules and regulations Experience working with Health & Safety Committees and WSIB claims management Excellent organizational, interpersonal and time management skills Critical thinker, attention to details and problem solving skills Experience working with ADP is an asset and/or ability/understanding of processing payroll procedures and regulations Experience working with SAP is an asset Critical Success Factors Excellent attendance record and flexibility of working hours Ability to interact with Management Team in a professional manner to continually enhance the company's performance Ability to work independently without supervision and with minimum directions Ability to work in a team environment and be a team player as well as a team leader Ability to maintain payroll related records in an organized, tidy and confidential manner Support and contribute to the Quality Systems and Environmental Systems Requirements Adopt a common sense approach to identifying and addressing problems and control weaknesses Ensure that all duties and tasks are carried out in a safe and efficient manner and at no time is the employee or their co‑workers placed in an unsafe condition Responsibilities Assist with the maintenance of the company's Performance Management systems; Performance Appraisal process, Progressive Discipline process and Performance Improvement Plan Manage in coordination with the Production Supervisor the temporary worker population Perform recruitment tasks; job descriptions creation, sorting resumes, and postings Coordinate the Martinrea Orientation Model for all temporary and full time employees. Complete the necessary administration to ensure they are entered into the HR systems accordingly Ensure all system requirements are being met for tracking of company training; update employee/department training records in HR systems; update employee's files and follow‑up where necessary Administer benefit provider, Claimsecure; update employee changes in on‑line system and assist employees with benefit questions and submission of form Assist employees with concerns and answer questions on the Martinrea Employee Handbook and other HR related questions Maintenance of employee files and communication boards; by keeping communication boards current and tidy and ensure employee files are neat, organized and up to date Identify and implement improvements for HR department, to ensure runs as efficiently and effectively as possible Perform reception duties involving multi‑line phone and voicemail systems Responsible for typing correspondence, reports, minutes and providing support to all departments Responsible for scheduling internal and external training Prepare new employee information for payroll and create files Prepare and balance payroll for processing Responsible for attracting new candidates and setting up interviews for future positions Responsible for tracking all employee information such as; service dates; pay increases, performance reviews, birthdays, attendance etc. Participate and Organize 'Leave it Better' Sustainability Meetings, Events, and update applicable spreadsheet Maintain employee WSIB files and comply with all WSIB legislation Abide by all company polices including, but not limited to the following; Health and safety, Quality and Environmental Systems, Human resources policies, and Martinrea Employee Handbook Ensure compliance with all applicable codes, standards and legislation including Environmental Legislation, for Industrial Establishments, and the Occupational Health and Safety Act Understand and be compliant with all Federal and Provincial laws as it relates to Harassment and Violence in the workplace. Compliance with Corporate policies and procedure May be required to travel to an alternate work location as well as travel for meetings; conference; training Working Conditions Working in an office environment majority of time, some plant floor time required (PPE required) Frequent distractions and interruptions Multiple demands in a challenging and fast paced – team orientated environment Effort / Physical Demands Sitting in office environment; walking/standing while out on shop floor Constant communication with employees, peers, management Use of computer, telephones, printers, fax machines, etc. Overtime as required 4 quarterly scheduled inventory (on a Saturday) Health and Safety Responsibilities Obey all safety rules, exercise caution in all work activities to comply with Occupational Health and Safety Act Must wear all designated Personal Protective Equipment (PPE) Must report all accidents and near misses to your Supervisor Artificial intelligence may be used during the recruitment process to screen, assess, or select applicants. #J-18808-Ljbffr