Position Assistant Vice President – Company Secretarial Location Montreal About Us The Maples Group is a global leader in financial services, trusted by many of the world’s largest hedge fund managers, private equity firms, and international corporations. Our side‑by‑side financial and legal teams consistently deliver award‑winning services to a global client base, offering unrivalled learning and career opportunities to our 2,500 colleagues worldwide. What It’s Like to Work Here We are driven to excel, and collaboration is key to our continued success. We can go further for our clients because we go further for each other too. Our inclusive culture creates an environment where people can be themselves at work while doing their best work. No matter where you work in the Maples Group, you will be part of a global team. Opportunity We are looking for an accomplished Assistant Vice President to join our Company Secretarial team as part of our financial services business in Montreal. Consistently recognised as one of Montreal’s Top Employers, the Maples Group established its operations in the central downtown area in 2009. Our Montreal office exemplifies our culturally rich and entrepreneurial organisation, with over 300 colleagues from 50 countries collaborating to deliver best‑in‑class solutions to clients worldwide. As part of our Montreal team you will: be responsible for drafting a high volume of detailed minutes of board and shareholder meetings from handwritten notes and/or meeting recordings and ensuring that all matters arising from such meetings are appropriately captured; ensure that junior team members draft minutes of their clients to a meticulous standard, monitor their performance, and provide supervision, mentoring, training and guidance in relation to the production of minutes from audio recordings and handwritten notes; perform other administrative and corporate secretarial tasks, such as coordinating, scheduling and attending board meetings telephonically, ensuring the efficient collation, preparation and distribution of board papers, draft minutes and resolutions; may also be asked to coordinate statutory and regulatory filings, electronically maintain statutory books and records; work well in a local and global team environment and be committed to meeting team and client deliverables, which may occasionally require overtime and weekends; exercise proactive and attentive relationship management; attend to a broad range and high volume of daily global team and client requests in tight timeframes; oversee daily operations with a view to maintaining workflow and applying high corporate governance standards in all areas. What You Bring In addition to undisputed high ethical standards and autonomy, the ideal candidate possesses the following: University or college degree; Previous minute‑drafting experience, or 2–3 years of experience with corporate/law structures is a must; Must be able to work independently, thrive at multi‑tasking and have strong problem‑solving, quantitative and analytical skills; Microsoft Word, Excel, PowerPoint and Outlook are a must; Knowledge of international corporate structures, investment funds, other offshore vehicles and Irish regulatory landscape is beneficial; If the candidate does not meet the above requirements, a commitment to undertake a course to gain a Chartered Secretary qualification may be required. The interview process may include a test to assess writing skills. #J-18808-Ljbffr