About the role We’re looking for an Executive Assistant I to join our growing team! Responsibilities Provide support to the Vice President, Operations and Planning, including managing and organizing their calendar, making travel arrangements, scheduling and attending meetings, recording minutes, completing and filing expense reports, writing correspondence, etc. Support the entire team by filing confidential employee documents, arranging hospitality services, preparing meeting agendas, preparing document packages for various meetings, tracking timesheets, ordering supplies and maintaining inventory/equipment, and distributing mail. Set up project meeting invitations, room reservations and equipment as needed, and publish meeting agendas. Provide ongoing technical support to the team, including onboarding assistance to new employees, through your technical knowledge of systems and software. Actively participate in special projects and other related tasks, including updating project documentation and publishing. Plan, coordinate, attend, and provide day‑of support for department and off‑site events, including fundraising and staff functions. Run confidential reports and create PowerPoint presentations, Word documents, and Excel spreadsheets on results. Assist with the annual budgeting process. Provide backup support to other Executive Assistants. Qualifications College diploma in administration or secretarial studies or equivalent combination of education and experience. Minimum of 3 years of experience. Strong business acumen and professionalism. Proficiency in MS Office (Word, Excel and PowerPoint). Ability to handle multiple competing priorities and deadlines. Excellent communication skills, both written and verbal. Eligible to work in Canada (no Canadian work experience required). Bilingualism (French/English) required to interact regularly with colleagues across the country. Salary & Benefits Salary range (but not limited to): 74,800 - 91,400. Annual bonus target, based on the base salary, with a potential payout of up to double the target, subject to personal and company performance: 7.5%. Additional benefits: flexible work arrangements, hybrid work model, opportunity to purchase up to 5 extra days off per year, benefits to support physical and mental wellbeing, share plan and other savings up to 12% of salary, pension offering with guaranteed income for life. Equal Opportunity & Diversity Statement We are an equal‑opportunity employer. At Intact, our Value of respect is founded on seeing diversity as a strength. We strive to create an accessible workplace where employees feel valued, included and encouraged to share their unique perspectives. We encourage applications from individuals who are members of equity‑deserving groups, including but not limited to women, Indigenous peoples, persons with disabilities, Black people, and members of the 2SLGBTQI+ community. As part of Intact’s commitment to reconciliation, we acknowledge that we work, meet and travel across the land currently called Canada, originally inhabited by First Nations, Metis and Inuit people. This history extends through many centuries and continues to evolve today. We have policies to ensure equal access and participation for people with disabilities, including providing workplace adjustments and accommodations. A copy of applicable policies is available on request. If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know. Learn more about our recruitment process and your candidate journey here. Please note that Intact does not provide sponsorship or other support for immigration‑related matters. Candidates must be eligible to work in Canada from the anticipated start date and throughout their employment and are solely responsible for maintaining their work eligibility. If you are an employee of Intact or belairdirect, please apply for this role on the internal career site. #J-18808-Ljbffr