Executive Assistant to the General Manager/VP Reports to:General Manager, Cabot Cape Breton / Vice President (Americas)Values Confidence, Authenticity, Humility, WarmthPosition Overview The Executive Assistant will perform a wide range of administrative duties, ensuring the effective and efficient day-to-day operation for the General Manager of the Cabot Cape Breton golf resort, who also serves as Regional Vice President (Americas) of the Cabot Collection.The Profile The Executive Assistant to the General Manager / Vice President is an experienced and discreet individual with an ability to juggle and prioritize multiple tasks at once.Key ResponsibilitiesSupport the General Manager/Vice President in managing his calendar with a deep understanding of key priorities and managing his time accordingly.Manage the coordination of the GM/VP’s day-to-day activities including but not limited to:Arranging in-person meetings, conferences, and video conferences involving multiple internal/external participantsMaking all logistical meeting arrangements (e.g., coordinating boardroom bookings, travel arrangements and distributing related materials prepared by the GM/VP).Responding to General Manager’s emails on his behalf based on guidance providedAny personal support required to fulfill other obligationsProvide active administrative support for the General Manager/Vice President both in-person in Inverness and remoteManage the GM/VP’s expenses in coordination with his personal accountantsOccasionally support senior management with projects and administrative tasksLiaise with our Home Office (Toronto) team on a variety of initiatives and projectsIdentify and recommend methods to improve administrative systems and business functions to maximize office efficiency and effectiveness.Preferred qualifications and skills5+ years of experience as an Executive Assistant, Senior Administrative Assistant, or similar role, preferably in luxury hospitality, resorts, private clubs, or high‑end service environmentsExceptional organizational, time‑management, prioritization and multitasking abilitiesMeticulous attention to detailStrong written and verbal communication skillsHigh level of discretion, emotional intelligence, and professionalismProficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with hospitality systems is an assetAbility to work flexible hours as required by resort operations and eventsYou will thrive in this role if you enjoy Working Closely with Senior LeadershipBeing a trusted right hand to a decisive, high‑performing leaderAnticipating needs rather than waiting for directionHaving visibility into high‑level strategy and decision‑makingOrganization and Control of ComplexityManaging busy calendars, shifting priorities, and competing deadlinesBringing structure, order, and clarity to fast‑moving environmentsKeeping detailed systems, files, and processes impeccably organizedHospitality and Service ExcellenceSupporting exceptional guest, member, and ownership experiences behind the scenesTaking pride in discretion, polish, and thoughtful executionUnderstanding that small details make a luxury experience seamlessCommunication and Relationship BuildingInteracting with department heads, ownership groups, vendors, and VIP guestsCrafting professional, well‑worded correspondence and presentationsKnowing when to speak, when to listen, and when to escalateHigh StandardsWorking in an environment where excellence, polish, and etiquette matterHolding themselves to a high bar for accuracy, timeliness, and presentationSupporting a brand where reputation and experience are paramountVariety and a Dynamic EnvironmentSwitching between administrative work, operational coordination, and event supportSupporting tournaments, special events, and executive visitsNo two days looking exactly the sameBeing Behind the Scenes—but EssentialGetting satisfaction from enabling others to succeedPreferring influence and impact over spotlight or visibilityKnowing their work directly contributes to smooth operations and leadership effectivenessRequirementsBased on the nature of our business and the service we provide to our guest, to work with us, you must consent to a criminal background check as a condition of employment and an additional criminal background check every two years.This is a high‑trust position which will include the management of extremely confidential and sensitive materials, including financial, personal and human resource related information. Discretion is to be maintained at all times.As a seasonal resort business, you can anticipate a schedule that will involve day, evening, night, and weekend work.Accessto learning & training opportunities to build your career.$ 10 green feesComplimentary Family Golf RoundFriends and Family Rates for Golf and LodgingDiscounts in our Retail Shops & RestaurantsAccess to our Employee Assistance ProgramSubsidized Team Housing, based on availability.Healthcare benefits for permanent and returning seasonal team members .Employer matched contribution RRSP program#J-18808-Ljbffr