Reports to: General Manager, Cabot Breton / Vice President (Americas) Job Type: Full Time, Year Round About Cabot Cape Breton Located along the coast of Cape Breton, Nova Scotia and nestled between the Atlantic Ocean and the picturesque town of Inverness, Cabot Cape Breton is an unrivalled destination offering one of the best resort experiences in Canada. Featuring 46 spectacular holes—including Cabot Links and Cabot Cliffs, two 18‑hole layouts ranked among the world’s top 100 courses, and The Nest, an 11‑hole par‑3 course—Cabot Cape Breton offers a rare chance to experience golf as it was meant to be played: on firm, sandy turf, with the ocean breeze shaping every shot. With award‑winning accommodations at Cabot Links Lodge, upscale Golf Villas, luxury homes, and exquisite dining options, Cabot Cape Breton is intended to excite and inspire at every turn. If you join our team, you will live our values: Confidence, Authenticity, Humility, Warmth Position Overview The Executive Assistant will perform a wide range of administrative duties, ensuring the effective and efficient day‑to‑day operation for the General Manager of the Cabot Cape Breton golf resort, who also serves as Regional Vice President (Americas) of the Cabot Collection. The Profile The Executive Assistant to the General Manager / Vice President is an experienced and discreet individual with an ability to juggle and prioritize multiple tasks at once. Key Responsibilities Support the General Manager/Vice President in managing his calendar with a deep understanding of key priorities and managing his time accordingly. Coordinate travel, accommodations, restaurant reservations, rental cars to facilitate an efficient and seamless travel experience. Manage the coordination of the GM/VP’s day‑to‑day activities including but not limited to: Arranging in‑person meetings, conferences, and video conferences involving multiple internal/external participants Making all logistical meeting arrangements (e.g., coordinating boardroom bookings, distribution of related materials prepared by the GM/VP). Responding to General Manager’s emails on his behalf based on guidance provided Any personal support required to fulfill other obligations Provide active administrative support for the General Manager/Vice President both in‑person in Inverness and remote Track and manage expense reporting in concert with our Accounting Department. Occasionally support senior management with projects and administrative tasks Liaise with our Home Office (Toronto) team on a variety of initiatives and projects Identify and recommend methods to improve administrative systems and business functions to maximize office efficiency and effectiveness. Be the positive face of the office and reflect the values of the office at the and in the community. Preferred qualifications and skills 5+ years of experience as an Executive Assistant, Senior Administrative Assistant, or similar role, preferably in luxury hospitality, resorts, private clubs, or high‑end service environments Exceptional organizational, time‑management, prioritization and multitasking abilities Meticulous attention to detail Strong written and verbal communication skills High level of discretion, emotional intelligence, and professionalism Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with hospitality systems is an asset Ability to work flexible hours as required by resort operations and events You will thrive in this role if you enjoy: Working Closely with Senior Leadership Being a trusted right hand to a decisive, high‑performing leader Anticipating needs rather than waiting for direction Having visibility into high‑level strategy and decision‑making Organization and Control of Complexity Managing busy calendars, shifting priorities, and competing deadlines Bringing structure, order, and clarity to fast‑moving environments Keeping detailed systems, files, and processes impeccably organized Hospitality and Service Excellence Supporting exceptional guest, member, and ownership experiences behind the scenes Taking pride in discretion, polish, and thoughtful execution Understanding that small details make a luxury experience seamless Communication and Relationship Building Interacting with department heads, ownership groups, vendors, and VIP guests Crafting professional, well‑worded correspondence and presentations Knowing when to speak, when to listen, and when to elevate High Standards Working in an environment where excellence, polish, and etiquette matter Holding themselves to a high bar for accuracy, timeliness, and presentation Supporting a brand where reputation and experience are paramount Variety and a Dynamic Environment Switching between administrative work, operational coordination, and event support Supporting tournaments, special events, and executive visits No two days looking exactly the same Being Behind the Scenes—and Essential Getting satisfaction from enabling others to succeed Preferring influence and impact over spotlight or visibility Knowing their work directly contributes to smooth operations and leadership effectiveness Requirements of the role you should be aware of Based on the nature of our business and the service we provide to our guests, to work with us, you must consent to a criminal background check as a condition of employment and an additional criminal background check every two years. This is a high‑trust position which will include the management of extremely confidential and sensitive materials, including financial, personal and human resource related information. Discretion is to be maintained at all times. As a seasonal resort business, you can anticipate a schedule that will involve day, evening, night, and weekend work. Access to learning & training opportunities to build your career. $10 green fees Complimentary Family Golf Round Friends and Family Rates for Golf and Lodging Discounts in our Retail Shops & Restaurants Access to our Employee Assistance Program Subsidized Team Housing, based on availability. Healthcare benefits for permanent and returning seasonal team members. Employer matched contribution RRSP program #J-18808-Ljbffr