The Executive Assistant is a key partner to the President helping keep day‑to‑day operations running smoothly. This role blends executive support with coordination across teams, initiatives, and overall operations. We're looking for someone who brings sound judgment, discretion, and a proactive approach in a fast‑paced environment. Duties & Responsibilities Executive & Administrative Support Act as the primary point of contact and gatekeeper for the President, managing calendar, appointments, and scheduling priorities. Coordinate travel arrangements, including detailed itineraries and logistics. Prepare briefing materials, meeting agendas, and background information to support executive meetings and decision‑making. Draft and manage executive communications including emails, presentations, reports, and company announcements. Screen and prioritize incoming correspondence and requests, ensuring alignment with executive priorities. Provide occasional personal administrative support to the President as required while maintaining appropriate professional boundaries. Manage executive expense reporting and administrative processes. Leadership, Operations & Events Coordination Coordinate leadership meetings, company town halls, board meetings, and strategic planning sessions. Prepare meeting materials, record minutes, and track follow‑up actions to ensure key initiatives remain on track. Assist in coordinating cross‑departmental projects and supporting leadership priorities. Support planning and logistics related to company initiatives, acquisitions, partnerships, and strategic projects. Assist with preparing internal updates, presentations, and company communications. Organize and coordinate company events, leadership summits, charitable initiatives, and internal gatherings both in‑office and off‑site. Manage office systems, ordering supplies, and vendor relationships to maintain an efficient and professional working environment. External Relations & Confidential Administration Serve as a professional point of contact for clients, insurance carriers, partners, and industry stakeholders. Coordinate meetings and communications with key external contacts. Assist in preparing presentations, proposals, and partnership materials when required. Maintain strict confidentiality regarding company strategy, financial information, and personnel matters. Organize and maintain executive records, documents, and files. Required Skills and Qualifications Demonstrates professionalism, discretion, and integrity when handling confidential information Strong written, verbal, and interpersonal communication skills Highly organized with strong attention to detail and accuracy Proven ability to manage multiple priorities, deadlines, and competing demands Proactive, resourceful, and able to anticipate needs and take initiative Experience supporting senior leaders with calendar management, scheduling, and travel coordination Skilled in preparing reports, presentations, and executive communications Experience coordinating meetings and events Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) Post‑secondary education in Business Administration or related field preferred Ability to maintain a high level of professionalism when interacting with internal and external stakeholders The Company Duliban Insurance Brokers is an award‑winning third‑generation brokerage that has been consistently named a top insurance workplace, winner of Brokerage of the Year (2019), and Lincoln's Business of the Year (2022). With offices across Niagara and Haldimand, our team prides itself on helping clients find simple, affordable solutions to all their auto, home, business and farm insurance needs. As a valued Dream Team Member, you receive: Competitive compensation A benefit package including medical, dental and vision coverage A health spending account to use at your discretion RRSP and DPSP Plan Paid time off to volunteer in the community Training and development opportunities #J-18808-Ljbffr