Billing Coordinator (Finance & Accounting) 20‑month contract opportunity for a bilingual professional in Canada’s leading Business Law firm. The Billing Coordinator is responsible for handling all aspects of the firm’s client billing cycle, exchanging billing information between the firm and its clients, ensuring billing is completed effectively, efficiently, and accurately, and supporting collections and trust fund reviews. Work includes invoice distribution to clients, uploading invoices to client e‑billing portals (where applicable), assisting with collections, and reviewing inactive trust funds with responsible lawyers. Hybrid workweek: Combining remote work days with in‑office days at Montreal, Toronto, or Ottawa. What You’ll Do Work directly with lawyers to manage the billing process from beginning to end. Address queries received on billing issues, processes, and templates as encountered. Review and ensure completeness of NBI forms to ensure tax is appropriately applied based on instructions provided. Set up discounts or exception rates on clients/matters in the financial application (3E) and revalue WIP. Transfer dockets or costs among matters; include or exclude time and cost entries; divide time and cost entries. Continuously follow up with lawyers to ensure WIP is billed on a timely basis and note reasons if WIP is deferred. Perform narrative review and editing (punctuation, formatting). Communicate with other lawyers regarding missing time (where possible). Adding and applying BOA. Apply trust and unallocated funds to invoices upon request; assist lawyers with resolving inactive trust balances by working with clients to apply or return funds. Calculate and add currency equivalence to invoices. Review disbursements and related tax applications. Process WIP write‑offs and write‑ups, obtaining approval where necessary. Adjust bill rates, bill hours, bill amounts, and apply discounts where required. Review e‑billing proformas to ensure they comply with outside counsel guidelines and are set up correctly in 3E for e‑billing hub integration. Apply taxes on entire invoice. Finalize bill and distribute to the client by mail or email if requested. Process invoice reversals, re‑billing, or credit notes. Coordinate with Collection team on outstanding AR as needed and include outstanding amounts on invoices. What You Bring Experience in billing or e‑billing in a law firm or professional services firm. Team player with exceptional interpersonal skills. High confidence, professional maturity, and excellent verbal and written communication skills. Proven analytical, critical thinking, and problem‑solving skills. Strong organizational skills and keen attention to detail. Demonstrated ability to multi‑task and prioritize workloads on tight deadlines. Ability to present ideas in a business‑friendly and user‑friendly language. Superior client service and ability to work in a challenging and dynamic environment. Excellent technical skills, with high proficiency in Microsoft Office Suite (Word, Excel) and McMillan’s accounting/billing related programs. Consistent demonstration of Firm Values: Respect, Teamwork, Client Service, Professional Excellence and Commitment. Knowledge of Elite 3E or similar accounting software. Benefits Growth opportunities. Mentorship and support. Training as software evolves. Commensurate compensation and benefits package. Fun work environment. Continuous learning & development. Salary range: $65,000 – $70,000 annually. Equal Opportunity Employer McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email or contact us at to submit your accommodation request. McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives, and experiences of individuals at all levels of the firm. #J-18808-Ljbffr