Recruitment Details Position Title: Records & Information Manager Department: City Clerks Location: 1540 Mountain Ave; On site Position Type: Temporary, Full-time, up to April 30, 2027 Hours of Work: 8:30 a.m. to 4:30 p.m., Monday to Friday Salary: $70,962.96 to $95,301.81 W.A.P.S.O. Grade 3 (Schedule A-1); $70,962.96 to $92,905.95 W.A.P.S.O. Grade 3 (Schedule A-2) Employee Group: W.A.P.S.O Posting No.: Closing Date: May 29, 2026 Job Profile Under the direction of the Senior Records Manager, the Records and Information Manager is responsible for organizing and facilitating all operational requirements of Client Services, assisting in the overall planning, direction and coordination of storage and retrieval of the City's information assets, implementing procedures to improve storage and retrieval processes, setting priorities, and identifying areas of improvement. The position liaises with City Departments to provide support, advice, and guidance regarding the application of the City’s Corporate Records Management program. The manager will conduct audits, provide reports on departmental records management programs and systems, and coordinate, develop, and maintain departmental records inventories and retention schedules. Additional duties include delivering employee education, assisting with Freedom of Information legislation functions, acting as an Election Officer, and performing other assigned duties. Responsibilities Develop and implement corporate records and information management policies and procedures, including providing training and support to various City departments. Act as a liaison with other City departments, providing procedural records and information management advice and guidance. Support access to information and protection of privacy functions. Education and Qualifications Bachelor's degree in history or related field, or equivalent combination of education and experience is required. Master’s degree in an information management program (e.g., Archival Studies, Library and Information Studies, or Archives and Records Management) is preferred. Certificate in Records and Information Management is an asset. Experience in the Records & Information Management (RIM) field. Experience providing consulting services and implementing solutions relating to RIM best practices for multiple client areas with various lines of business. Proficiency using the Microsoft Office Suite products and other software applications. Experience providing innovative and effective strategic advice to management on RIM issues. Well-developed knowledge of Corporate RIM programs, internal processes, and systems. Knowledge of the Freedom of Information and Protection of Privacy Act (FIPPA), the Personal Health Information Act (PHIA), and other relevant legislation, policies and by-laws. Excellent verbal communication skills for effective communication with a variety of internal and external stakeholders. Excellent written communication skills with the ability to prepare various reports and correspondence. Ability to carry out responsibilities with a high degree of confidentiality and professionalism. Ability to consult, mediate, negotiate, and work with various teams/groups (e.g., Senior Management, Unions/Associations). Ability to interpret legislation, policies and by-laws and work within a defined policy framework. Ability to provide effective strategic advice to management and staff on RIM and access and privacy matters. Ability to develop RIM-related procedures, processes and standards based on best practices and analysis. Ability to plan and organize work effectively, identify and resolve problems, and meet deadlines. Excellent interpersonal skills with the ability to establish and maintain effective, collaborative working relationships with all levels of internal and external stakeholders in a political and public management environment. Strong leadership skills. Applicants educated outside of Canada must have education comparable to the minimum qualification in Canada. Foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service. Conditions of Employment Must maintain legal eligibility to work in Canada. A Police Information Check satisfactory to the Employer will be required at the candidate’s expense. Must obtain the designation of Certified Records Manager or Information Governance Professional (IGP) Certification within 24 months of appointment. Must hold a valid Manitoba Class 5 Driver’s License. May be required to provide a vehicle for transportation while on City business, subject to the City’s Transportation Policy. Must act as an Elections Officer for city elections and by-elections. Must be able to adjust working hours, including overtime during elections and by-elections. Application Requirements Current resume (required). Applicants must submit documentation that clearly indicates how they meet the qualifications. Equal Employment Opportunity The City is committed to attracting and retaining a diverse, skilled workforce representative of the community it serves. Applications are encouraged from underrepresented equity groups, including Indigenous Peoples, Women, Racialized Peoples, Persons with Disabilities, 2SLGBTQQIA+ Peoples, and Newcomers. Equity may be a factor in selection, and consideration will be given to Indigenous Peoples, Racialized Peoples, Persons with Disabilities, and Newcomers. Preference may be given to qualified applicants who self-identify as members of these groups. Requests for reasonable accommodation will be accepted during the hiring process. Preference to internal applicants may also be applied. #J-18808-Ljbffr