Office of the Vice-President, University RelationsCompetition No. Casual (less than 35 hours per week) MSU Band B (Steps 1-8): $20.039 - $29.154 per hour. The competition will remain open until a suitable candidate is found.MacEwan University is seeking an Event Assistant for a casual opportunity with the Office of the Vice-President, University Relations.You will support the planning, coordination, and delivery of events that strengthen engagement across the university community and with external partners. This role is ideal for a student or early career professional interested in event planning, communications, and project coordination. Working closely with the University Relations Strategic Coordinator and Event Specialist, the assistant will contribute to the smooth execution of the 2026 Downtown Campus Block Party.This is a casual position averaging approximately 21 hours a week.Key ResponsibilitiesMaintaining performer, sponsor, exhibitor, and logistics records by keeping information current, monitoring updates, ensuring required documentation and approvals are filed, and tracking sponsor and exhibitor requirements;Organizing event documentation by filing contracts, waivers, permits, safety materials, and meeting notes to ensure accuracy, completeness, and accessibility;Assisting with planning coordination by supporting timelines, task tracking, meeting scheduling, vendor and partner communication, and general event inquiries;Assisting with preparation of event materials and readiness items, including event day signage, décor, name tags, participant packages, layout references, deliveries and pick‑ups, and maintaining inventory logs for supplies and equipment;Supporting volunteer functions by preparing materials, assisting with orientation, and collecting documentation;Providing on‑site event support by greeting vendors, performers, exhibitors, and guests; supporting the opening and closing of event zones, and relaying information for site checks and operational updates; andSupporting post‑event activities, including gathering and organizing feedback and materials, and assisting with invoice processing.SkillsStrong interpersonal and communication skills, with the ability to interact professionally and respectfully with a wide range of individuals;Strong attention to detail with the ability to properly file records and other documentation;The ability to present information and inquiries in a courteous, helpful, and businesslike manner in both routine and high‑pressure situations;The ability to remain calm and effective when issues arise in short timelines;The ability to work efficiently in a fast paced, customer focused environment while maintaining attention to detail; andSelf‑motivation, adaptability, and take initiative in completing assigned tasks independently and reliably.QualificationsA minimum of a high school diploma.A minimum of 1 year of experience in a hospitality, customer service, or events‑related environment.Experience working collaboratively with diverse groups, contributing to a positive and inclusive team environment.Experience in a customer service‑oriented role.Coursework or a certificate in event management, hospitality, communications or a related field would be considered an asset.Familiarity with the university campus, including building layouts and key service areas would be considered an asset.An equivalent combination of education and experience may be considered.Position RequirementsThis position is on campus only.The ability and willingness to move boxes, signage, décor, and event supplies as part of routine event preparation and tear‑down.This position is included under the MacEwan Staff Union Collective Agreement.All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.MacEwan University is committed to fostering the principles of equity, diversity, and inclusion within our community, and we are dedicated to removing barriers that have been historically encountered and are currently experienced by some members of our society. We welcome and encourage applications from Indigenous peoples, racialized persons, visible minorities, women, persons with disabilities, sexual and gender minorities, and members of all equity‑deserving groups. We believe that the diversity of our students, staff, and faculty serves as a strength of our institution and benefit to society. We are committed to ensuring full and inclusive participation for all in our community.Accessibility Statement We strive to provide an inclusive and barrier‑free work environment, beginning with the hiring process. If you require accommodation, we want to ensure you have the support you need to showcase your abilities. Please contact and we will support you to the best of our ability.Personal Information Collection Notification The personal information collected through MacEwan University’s application for employment and is used to determine your qualifications for employment. If your application progresses to the next stage of the hiring process, this information may be shared with non‑HR members of the hiring committee and interview panel. This collection is authorized by section 4(c) of the Protection of Privacy Act. For questions about the collection of personal information, contact Human Resources at or phone (780) 497‑5434.#J-18808-Ljbffr